GSA Schedule Terms and Conditions
GSA Schedule Terms and Conditions
a. The repair service rates listed herein are applicable to any Government location within a in 50 mile radius of the contractor's service points. If any additional charge is to apply because of the greater distance from the contractor's service locations, the mileage rate or other distance factor shall be stated in paragraph 5.c.(3) o: this Special Item 132-18.
b. When repair services cannot be performed at the Government installation site, the repair services will be performed at the contractor's plant(s} listed below:
AAA Networks
6 540 Arlington Blvd.
Falls Church, VA 22042
Agencies may use blanket purchase orders, individual purchase orders, or small order procedures for ordering repair services under this contract. Blanket purchase orders shall extend beyond the end of the contract period.
When the contractor removes equipment to his establishment fit repairs, the contractor shall be responsible for any damage or loss, from the time the equipment is removed from the Government installation, until the equipment is returned to such installation.
4. RESPONSIBILITIES OF THE CONTRACTOR
a. The contractor shall always be responsive to the Government's repair service needs. The contractor shall perform all repair services which are ordered by the Government during the contract term.
b. The contractor's repair service personnel shall complete repairs as soon as possible after notification by the Government that service is required. Within the service areas, this repair service should normally be done within 2 hours after notification.
c. Only new, standard parts shall be used in effecting repairs. Parts which have been replaced shall remain the property of the Government, except when the Government concludes then an appropriate allowance is obtained for such defective parts.
d. GUARANTEE. All repair work will be unconditionally guaranteed for a period of ninety (90) calendar days.
a. CHARGES. Charges for repair service will include the labor charge, computed at the rates set forth below, for the time during which repairmen are actually engaged in work, and, when applicable, the charge for travel or transportation.
b. MULTIPLE MACHINES. When repairs are ordered by a Government agency on two or more machines located in one or ma buildings within walking distance of each other, the charges will be computed from the time the repairman commences work on the first machine, until the work is completed on the last machine The time required to go from one machine to another, or from one building to another, will be considered actual work performance and chargeable to the Government, provided the time consumed in going between machines (or buildings) is reasonable.
c. TRAVEL OR TRANSPORTATION
(1) AT THE CONTRACTOR'S SHOP
(a) When equipment is returned to the contractor's shop for adjustments or repairs which are not covered by the guarantee provision, the cost of transportation packing, etc., from the Government location to the contractor's plant, and return to the Government location, shall be borne by the Government.
(b) The Government should not return defective equipment to the contractor for adjustments and repairs or replacement without his prior consultation and instruction.
(2) AT THE GOVERNMENT LOCATION (Within Established Service Areas)
When equipment is repaired at the Government location, and repair service rates are established for service areas or zones, the listed rates are applicable to any Government location within such service areas or zones. No extra charge, time, or expense will be allowed for travel or transportation of repairmen or machines to or from the Government office; such overhead is included in the repair service rates listed.
(3) AT THE GOVERNMENT LOCATION (Outside Establish Service Areas)
(a) The repair service rates listed for subparagraph (2) above apply, except that a travel charge of .62c per mile for repairmen will apply to the round-trip distance between the geographic limits of the applicable serf area and the Government location. Such charge will apply as additional charge, but it will be limited to one round trip f each request that is made by the ordering activity for repair service, regardless of whether repairs are performed at the Government location or at the contractor’s shop.
(b) When the overall travel charge computed the above mileage rate is unreasonable (considering the time required for travel, actual and necessary transportation cost and the allowable Government per diem rate for each night the repairman is required to remain overnight at the Government location), the Government shall have the option of reimbursing the contractor for actual costs, provided that the actual costs are reasonable and allowable. The contractor shall furnish the Government with a report of travel performed and related expenses incurred. The report shall include departure and arrival date times, and the applicable mode of travel.
d. LABOR RATES
(1) REGULAR HOURS
The Regular Hours repair service rates listed herein shall entitle the Government to repair service during the period 8:00 a.m. to 5:00 p.m., Monday through Friday, exclusive of holidays observed at the Government location. There shall be additional charge for repair service which was requested during Regular Hours, but performed outside the Regular Hours define above, at the convenience of the contractor.
(2) AFTER HOURS
When the Government requires that repair service be performed outside the Regular Hours defined above, except Sundays and Holidays observed at the Government location, the After Hours repair service rates listed herein shall apply. The Regular Hours rates defined above shall apply when repair service is requested during Regular Hours, but performed After Hours at the convenience of the contractor.
(3) SUNDAYS AND HOLIDAYS
When the Government requires that repair service be performed Sundays and Holidays observed at the Government location, the Sundays and Holidays repair service rates listed herein shall apply. When repair service is requested to be performed during Regular Hours and/or After Hours, but is performed at the convenience of the contractor on Sundays or Holidays observed at the Government location, the Regular Hours and/or After Hours repair service rates, as applicable, shall apply.
REPAIR SERVICE RATES
REGULAR AFTER SUNDAYS AND
MINIMUM HOURS HOURS HOLIDAYS
LOCATION CHARGE* PER HOUR** PER HOUR** PER MOUE
CONTRACTOR'S SHOP $75 $75 $100 $150
GOVERNMENT LOCATION
{WITHIN ESTABLISHED
SERVICE AREAS) $150 $75 $100 $15O
GOVERNMENT LOCATION
(OUTSIDE ESTABLISHED
SERVICE AREAS) $300 $150 $225 $100
*MINIMUM CHARGES INCLUDE 8 FULL HOURS ON THE JOB.
**FRACTIONAL HOURS, AT THE END OF THE JOB, WILL BE PRORATED TO THE NEAREST QUARTER HOUR.
Invoices for repair service shall be submitted by the contract as soon as possible after completion of the work. Payment under blanket purchase orders will be made quarterly or monthly, except where cash payment procedures are used. Invoices shall be submitted separately to each Government office ordering service under the contract. The cost of repair parts shall be shown a separate item on the invoice, and shall be priced in accordance with Special Item 132-19. PROMPT PAYMENT DISCOUNT, IF APPLICABLE, SHALL BE SHOWN ON THE INVOICE.
REPAIR PARTS: SPECIAL ITEM 132-19
All parts, furnished as spares or as repair parts in connection with the repair of equipment shall be new, standard parts manufactured by the equipment manufacturer. All parts shall be furnished at prices indicated in the contractor’s commercial price list dated 10-1-96, at a discount of 25% from such listed prices.
Note: When the offeror is not the equipment manufacturer, the offeror must furnish, with the proposal, evidence of his ability to obtain parts manufactured by the equipment manufacturer.
All parts, furnished either as spares or repair parts in connection with the repair of equipment, will be unconditionally guaranteed for a period of one year.
GENERAL PURPOSE COMMERCIAL AUTOMATIC DATA PROCESSING EQUIPMENT AND SOFTWARE
The following terms and conditions are applicable to all Special Item Numbers:
1. GEOGRAPHIC SCOPE OF CONTRACT
The geographic scope of this contract is the 48 contiguous states, the District of Columbia, Alaska, Hawaii, and the Commonwealth of Puerto Rico.
2. CONTRACTOR COMMITMENTS, WARRANTIES AND REPRESENTATIONS
a. For the purpose of this contract, commitments, warranties and representations include, in addition to those agreed to for the entire schedule contract:
(1) Time of delivery/installation quotations for individual orders;
(2) Technical representations and/or warranties of products concerning performance, total system performance and/or configuration, physical, design and/or functional characteristics and capabilities of a product/equipment/service/software package submitted in response to requirements which result in orders under this schedule contract.
(3) Any representations and/or warranties concerning the products made in any literature, description, drawings and/or specifications furnished by the contractor.
b. The above is not intended to enlarge the scope of this schedule contract for individual orders. Prices, options, terms and conditions of any orders are limited strictly to those specified in the schedule contract and price list and agreed to by GSA.
The terms and conditions of this contract shall apply to all orders for installation, maintenance, and repair of equipment in areas listed in the price list outside the 48 contiguous states and the District of Columbia, except for the following modifications:
a. In place of an installation date for equipment, a shipping date shall be specified on the order.
b. The contractor agrees to promptly install all equipment, ready for use.
c. Upon request of the contractor, the Government may provide the contractor with logistics support, as available, in accordance with all applicable Government regulations. Such Government support will be provided on a reimbursable basis, and will only be provided to the contractor’s technical personnel whose services are exclusively required for the fulfillment of the terms and conditions of this contract (Purchase, Maintenance, and Repair Service).
The contractor agrees to accept orders for repair of equipment, except for the following additions and modifications: None.
All equipment furnished hereunder must be new and satisfactorily perform the function for which it is intended.
A written order, EDI (GSA Advantage! and FACNET), and credit card orders shall be the basis for purchase in accordance with the provisions of this contract. If time of delivery extends beyond the expiration date of the contract, the contractor will be obligated to meet the delivery and installation date specified in the original order.
3. TRANSPORTATION OF EQUIPMENT
FOB DESTINATION. Prices cover equipment delivery to destination, for any location within the geographic scope of this contract.
4. INSTALLATION AND TECHNICAL SERVICES
INSTALLATION. When the equipment provided under this contract is not normally self-installable, the contractor’s technical personnel shall be available to the Government, at the Government’s location, to install the equipment and to train Government personnel in the use and maintenance of the equipment. The charges for such services are listed below, or in the price schedule:
The charge is $75.00/per hour. Two hour minimum.
b. OPERATING AND MAINTENANCE MANUALS. The contractor shall furnish the Government with one (1) copy of all operating and maintenance manuals relating to the equipment being installed/purchased.
Equipment must operate in accordance with manufacturer’s published specifications. The user agency should give the contractor a notice of acceptance or rejection within 30 days from receipt of the equipment. The Government is relieved of all risk of loss or damage prior to acceptance.
a. The contractor will furnish all maintenance, machine adjustments, repairs, and parts at the Government’s location for a period of 90 days or (see GSA Pricing pages), whichever is longer.
b. All parts replaced during the guarantee period shall become the property of the contractor.
c. Prior to the expiration of the guarantee period, whenever equipment is shipped for repair or mechanical replacement purposes, the contractor shall bear all costs, including, but not limited to, costs of packing, transportation, rigging, drayage, and insurance. This guarantee shall apply to the replacement machine from the date of its acceptance.
d. When equipment is returned to the contractor’s establishment for repairs, the contractor shall be responsible for any damage or loss, from the time the equipment is removed from the Government’s installation, until the equipment is returned to such installation.
e. This guarantee does not apply if damage to the equipment is occasioned by fault or negligence of the Government.
f. All Components or Systems presented for service at AAA Networks will require all the original packaging and documentation. Missing document or packaging will, at AAA Networks’ sole discretion, either VOID the Warranty or result in an additional charge for replacement of the documentation or packaging.
g. Goods shall not be returned to AAA Networks unless permission for such return is granted by AAA Networks. Any merchandise received by AAA Networks without the RMA number shown clearly visible on the outside of such packaging, shall be refused and returned by AAA Networks to Purchaser at Purchaser’s own risk and expense.
7. PURCHASE PRICE FOR ORDERED EQUIPMENT
The purchase price that the Government will be charged will be the Government purchase price in effect at the time of order placement, or the Government purchase price in effect on the installation date (or delivery date when installation is not applicable), whichever is less.
When an agency determines that FIP equipment will be replaced, the agency shall follow the contracting policies and procedures in Federal Information Resources Management Regulations (FIRMR) 201-23, the Federal Acquisition Regulation (FAR), and the policies and procedures on exchange/sale contained in 41 CFR part 101-46.
a. ACCEPTANCE. The Government shall accept or reject software in writing within thirty (30) calendar days after date of delivery.
b. GUARANTEE. All software furnished pursuant to the terms of this contract will be unconditionally guaranteed for defects in the software or the disk for a period of one (1) year, beginning on the first day of acceptance.
The Government agrees to refrain from changing or removing any insignia or lettering from the software or documentation that is provided, or producing copies of manuals or disks, except one copy for backup purposes, as allowed by the manufacturer. The Government also agrees to comply with the following:
a. Title to and ownership of the software and documentation, and any reproductions thereof, shall remain with the contractor.
b. Use of the software and documentation shall be limited to the facility for which the software is acquired.
c. FAR clauses 52.227-14 RIGHTS IN DATA--GENERAL (JUN 1987) and 52.227-19 COMMERCIAL COMPUTER SOFTWARE--RESTRICTED RIGHTS (JUN 1987) are incorporated by reference as part of this price list.
The contractor, without additional charge to the Government, shall provide a hot line technical support number 703-237-7400 for the purpose of providing user assistance and guidance in the implementation of the software. The technical support number is available from 9:00 am to 5:00 pm EST.
a. Software maintenance service shall include the following:
Technical support, replacement of defective disk.
b. Invoices for maintenance service shall be submitted by the contractor on a quarterly or monthly basis, after the completion of such period. Maintenance charges must be paid in arrears (31 U.S.C. 3324). PROMPT PAYMENT DISCOUNT, IF APPLICABLE, SHALL BE SHOWN ON THE INVOICE.
INFORMATION FOR ORDERING OFFICES
1. Geographic Scope of Contract:
The geographic scope of this contract is the 48 contiguous states, the District of Columbia, Alaska, Hawaii, the Commonwealth of Puerto Rico.
2. Contractor’s Ordering Address and Payment Information:
AAA NETWORKS
6540 Arlington Blvd.
Falls Church, VA 22042
703-237-7400
703-237-7401 FAX
PAYMENT ADDRESS:
AAA NETWORKS
6540 Arlington Blvd.
Falls Church, VA 22042
703-237-7400
703-237-7401 FAX
Government Commercial Credit Cards will be acceptable for payment. In addition, bank account information for wire transfer payments will be shown on the invoice.
WIRE TRANSFER PAYMENT INFORMATION:
BANK: Signet Bank
5205 Leesburg Pike
Falls Church, VA 22041
ACCOUNT #: 652 0281533
ABA/ROUTING #: 056004089
Below are the telephone numbers that can be used by ordering agencies to obtain technical and/or ordering assistance.
703-237-7400
703-237-7401FAX
NOT SPECIFICALLY PRICED (NSP) ITEMS: Schedule Contractors have the option of accepting orders issued against their schedule contracts which contain items not specifically priced (non-schedule items) under their ADP Schedule Contracts, subject to the following requirements. Schedule orders containing only NSP items are prohibited. To be included in an order issued under this contract, NSP items must adhere to the following provisions and limitations:
1. Prior to placing an order containing NSP items against a schedule contract, the ordering agency shall follow all of the definitions, procedures, and requirements set forth in Federal Information Resources Management Regulation (FIRMR) 201-39, Acquisition of Federal Information Processing (FIP) Resources By Contracting.
2. The Contractor agrees to specifically monitor all schedule orders received to ensure adherence to sections 7, 8, 9, and 10 of this provision.
3. The Contractor agrees not to include a listing of NSP items in its authorized schedule price list, or in any other advertisement, publication, or announcement.
4. In accordance with schedule sales reporting requirements (see G.3 Contractor’s Report of Orders Received), the Contractor shall report the schedule dollar volume attributable to NSP items on GSA Form 72. The NSP sales dollar volume shall be reported as part of the total schedule dollar sales under the Special Item Number (SIN) for the item that the NSP item directly supports.
5. A schedule order containing NSP items may be issued only if such an order results in the lowest overall cost alternative to meet the needs of the Government.
6. Orders containing NSP items shall be issued in accordance with the requirements set forth in FIRMR 201-39.6, Competition Requirements, and the policies and procedures set forth in FIRMR 201-39.803, GSA Nonmandatory Schedule Contracts For FIP Resources.
7. NSP items shall be clearly identified in the schedule order. Any product or service already specifically priced and included in the schedule contract may not be identified as an NSP item.
8. Maximum Order Limitation: The total value of all NSP items included in a schedule order shall not exceed $2,500.
9. An NSP item included in an order issued against a schedule contract is subject to all of the terms and conditions set forth in the schedule contract.
10. The following NSP items ARE SPECIFICALLY EXCLUDED from any order issued under this contract:
(a) Non-domestic end products from a country other than Canada, Mexico, a Designated Country or Caribbean Basin Country under the Trade Agreements Act of 1979, as set forth in the Federal Acquisition Regulation (FAR) 25.401.
(b) Items which are not intended for use in directly supporting the priced items included in the same order. An item must be subordinate to the specifically-priced item that the NSP item is supporting.
For example, a cable, which is not otherwise specifically priced in the contract, is subordinate to a specifically priced printer o facsimile machine, and is eligible to be an NSP item, subject to that cable meeting the remaining NSP requirements. However, a printer or facsimile machine, which is not otherwise specifically priced in the contract, is not subordinate to a specifically priced cable, and is not eligible to be an NSP item.
(c) Supply-type items, except for the minimum amount necessary to provide initial support to the priced schedule items included in the same order.
(d) Software, except operation system software.
(e) Computers, Computer Systems, Workstations, and Terminals.
(f) External Peripherals.
(g) Trade-Ins. Upgrades, involving the swapping of boards, are permissible, where the schedule contract makes specific provision for its action. In those instances where it is permitted, the schedule order must include the replacement item and an order notation that the purchase involves the swapping of a board.
(h) Any other item or class of items which is specifically excluded from the scope of this schedule contract.
The contractor shall not accept any order under this contract containing NSP items which does not conform to these terms. The Contractor will promptly notify the Customer agency issuing the nonconforming order of its nonacceptance and the reasons for its nonacceptance.
4. Statistical Data for Government Ordering Office Completion of Standard Form 279:
Block 9: G. Order/Modification Under Federal Schedule
Block 16: Contractor Establishment Code (DUNS): 79-350-0232
Block 30: Type of Contractor - B. Other Small Business
Block 31: Woman-Owned Small Business - NO
Block 34: Walsh Healey Act Regular Dealer
Block 36: Contractor’s Taxpayer Identification Number (TIN) - 54-1635155
6. COMMERCIAL DELIVERY SCHEDULE (MULTIPLE AWARD SCHEDULES)
(a) TIME OF DELIVERY. The contractor shall deliver to destination within the number of calendar days after receipt of order (ARO), as set forth below. Offerors shall insert in the (time of Delivery (days ARO)" column in the Schedule of Items a definite number of calendar days within which delivery will be made. In no case shall the offered delivery time exceed the contractor’s normal commercial practice.
ITEMS OR GROUPS
OF ITEMS (SIN or DELIVERY TIME
Nomenclature) (DAYS ARO)
132-8 30
132-33 30
(b) EXPEDITED DELIVERY TIMES. For those items that can be delivered quicker than the delivery times in paragraph (a), above, the offeror is requested to insert below, a time (hours/days ARO) that delivery can be made when expedited delivery is requested.
ITEMS OR GROUPS OF ITEMS EXPEDITED DELIVERY TIME
( SIN or Nomenclature) (HOURS/DAYS ARO)
None N/A
__________________________ ____________________________
(c) OVERNIGHT AND 2-DAY DELIVERY TIMES. Schedule customers may require overnight or 2-day delivery. The offeror is requested to annotate in its price list or by separate attachment the items that can be delivered overnight or within 2 days. Contractors offering such delivery service will be required to state in the FSS price list details concerning this service.
(d) URGENT REQUIREMENTS. When the Federal Supply Schedule contract delivery period does not meet the bona fide urgent delivery requirements of an ordering agency, agencies are encouraged, if time permits, to contact the contractor for the purpose of obtaining accelerated delivery. The contractor shall reply to the inquiry within 3 workdays after receipt. (Telephonic replies shall be confirmed by the contractor in writing.) If the contractor offers an accelerated delivery time acceptable to the ordering agency, any order(s) placed pursuant to the agreed upon accelerated delivery time frame shall be delivered within this shorter delivery time and in accordance with all other terms and conditions of the contract.
a. Prompt Payment: None.
b. Quantity: None offered.
c. Dollar Volume: None.
d. Government Educational Institutions: Same as all other Government Customers.
e. Discount for use of Government Commercial Credit Card: None.
f. Other: None.
8. Production Points and Statement Concerning Foreign Produced Items:
All items listed herein are domestic end products, form designated countries under the Trade Agreements Act or are U.S. made end products. For point of production, see GSA Price list.
9. Statement Concerning Availability of Export Packing:
Export packing is available at extra cost outside the scope of this contract.
The minimum dollar value of orders to be issued is $50.00.
(All dollar amounts are exclusive of any discount for prompt payment.)
a. Special Item 132-8 - Purchase of Hardware
The maximum dollar value per order will be $500,000 for all hardware products.
b. Special Item 132-33 - Purchase of Software
The maximum dollar value per order will be $50,000 or $500,000 for all software products.
11b. Orders That Exceed the Maximum Order
(a) In accordance with FIRMR 201-39.803-3 there may be circumstances where an ordering activity finds it advantageous to request a price reduction such as where a quantity of an individual order clearly indicates the potential for obtaining a reduced price.
To assist the customer agencies to determine when they should seek a price decrease a level called a maximum order has been established under the contract. When an agency order exceeds this amount it is recommended that the ordering activity contact the contractor for a reduced price.
(b) Contractor may:
(1) Offer a new lower price for this requirement (the Price Reduction clause is not applicable to orders placed over the Maximum Order in FAR 52.216-19.)
(2) offer the lowest price available under the contract; or
(3) decline the order, orders must be returned in accordance with FAR 52.216-19.
(c) A delivery order for quantities that exceed the maximum order may be placed with the contractor selected in accordance with FIRMR 201-39.803-3. The order will be placed under the current contract.
(d) Sales for orders that exceeds the Maximum Order shall be reported in accordance with GSAR 552.238-72.
12. FEDERAL ADP/TELECOMMUNICATION STANDARDS REQUIREMENTS:
Federal departments and agencies acquiring products from this Schedule must comply with the provisions of Federal Information Resources Management Regulation (FIRMR) 201-20.303, as appropriate. Inquiries to determine whether or not specific products listed herein comply with Federal Information Processing Standards (FIPS) or Federal Telecommunication Standards (FED-STDS), which are cited by ordering offices, shall be responded to promptly by the Contractor.
12.1 FEDERAL INFORMATION PROCESSING STANDARDS PUBLICATIONS (FIPS PUBS):
ADP products under this Schedule that do not conform to Federal Information Processing Standards (FIPS) should not be acquired unless a waiver has been granted in accordance with the applicable "FIPS Publication." Federal Information Processing Standards Publications (FIPS PUBS) are issued by the National Institute of Standards and Technology, Department of Commerce, pursuant to section 111 OT the Federal Property and Administrative Services Act of 1949, amended, 79 Stat. 1127 (40 U.S.C. 759). Information concerning their availability and applicability should be obtained from the National Technical Information Service (NTIS), 5285 Port Royal Road, Springfield, Virginia 22161. FIPS PUBS include voluntary standards when these are adopted for Federal use. Individual orders for FIPS PUBS should be referred to the NTIS Subscription Officer, both at the above address, or telephone number 703-487-4650.
12.2 FEDERAL TELECOMMUNICATION STANDARDS (FEDS-STDS):
Telecommunication products under this Schedule that do not conform to Federal Telecommunication Standards (FEDS-STDS) should not be acquired unless a waiver has been granted in accordance with the applicable "FED-STD." Federal Telecommunication Standards are issued by the General Services Administration, pursuant to the Federal Property and Administrative Services Act of 1949, amended (40 U.S.C. 487). Ordering information and information concerning the availability of FED-STDS should be obtained from the GSA Specification Sales Office, Room 6654, 7th & D Streets, SW, Washington, DC 20407, telephone number 202-708-9205. Please include a self-addressed mailing label when requesting information by mail. Information concerning their applicability can be obtained by writing or calling GSA Standards Branch, KMPS, 18th & F Streets, NW Washington, DC 20405, telephone number 202-501-1180.
In the event security requirements are necessary, the ordering activities may incorporate, in their delivery orders(s), a security clause in accordance with current laws, regulations, and individual agency policy; however, the burden of administering the security requirements shall be with the ordering agency. If any costs are incurred as a result of the inclusion of security requirements, such costs will be negotiated with the Schedule Contractor on an open market basis, outside the scope of the contract.
14. CONTRACT ADMINISTRATION FOR ORDERING OFFICES:
Any ordering office, with respect to any on or more delivery orders placed by it under this contract, may exercise the same rights of termination as might the GSA Contracting Officer under provisions of FAR 52.249-1, 52.249-2, and 52.249-8.
15. GSA ADVANTAGE! (formerly the OSS ITS On-Line Schedule System)
The GSA Advantage! is an on-line, interactive electronic information and ordering system that provides on-line access to vendors’ schedule price lists with ordering information, terms and conditions, and up-to-date pricing that will aid Schedule users in acquisitions. The GSA Advantage! will allow the user to:
a. Search by Vendor’s Name or Contract Number to view or download the vendor’s complete GSA-approved price list with terms, conditions, and up-to-date pricing.
b. Perform various searches across all contracts including, but not limited to:
(1) Manufacturer;
(2) Manufacturer’s Part Number; and
(3) Product category(ies).
Communication parameters to access the GSA Advantage! will be published prior to April 1, 1996. A direct dial telephone number will be provided for non-Internet users. For DOD/DSN, the number will be 294-0521.
Agencies can browse GSA Advantage! by accessing the Internet World Wide Web utilizing a browser (ex.: NetScape). The Internet address is http://www.gsa.gov.
16. USE OF GROUP 70 SCHEDULES CONTRACTS. In accordance with FIRMR 201-39.803-3:
a. PRIOR TO SELECTING A GSA NONMANDATORY FIP Schedule contract and placing an order, the agency shall justify any restrictive requirement (e.g., an "all or none" requirement or a requirement for "only new" equipment).
b. Ordering activities can place orders of $2,500 or less with any GSA nonmandatory FIP schedule contractor. GSA has already determined the prices of items under these contracts to be fair and reasonable.
c. To reasonably ensure that a selection represents the best value and meets the agency’s needs at the lowest overall cost alternative, before placing a MAS order of more than $2,500, an ordering activity should--
(1) Consider reasonably available information about products offered under Multiple Award Schedule contracts; this standard is met if the ordering activity does the following:
(i) Considers products and prices contained in any GSA MAS automated information system (e.g., Information Technology Service On-line Schedules System); or
(ii) If automated information is not available, reviews at least three (3) price lists.
(2) In selecting the best value item at the lowest overall cost (the price of the item plus administrative costs), the ordering activity may consider such factors as--
(i) Special features of one item not provided by comparable items which are required in effective program performance;
(ii) Trade-in considerations;
(iii) Probable life of the item selected as compared with that of a comparable item;
(iv) Warranty conditions; and
(v) Maintenance availability.
(3) Give preference to the items of small business concerns when two or more items at the same delivered price will meet an ordering activity’s needs.
d. MAS contractors will not be required to pass on to all schedule users a price reduction extended only to an individual agency for a specific order. There may be circumstances where an ordering activity finds it advantageous to request a price reduction, such as where the ordering activity finds that a schedule product is available elsewhere at a lower price, or where the quantity of an individual order clearly indicates the potential for obtaining a reduced price.
e. Ordering activities should document orders of $2,500 or less by identifying the contractor the item was purchased from, the item purchased, and the amount paid. For orders over $2,500, MAS ordering files should be documented in accordance with internal agency practices. Agencies are encouraged to keep documentation to a minimum.
f. Requirements or orders shall not be fragmented in order to circumvent the applicable MOL.
